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REQUEST FOR PROPOSALS
Workforce Innovation and Opportunity Act
One-Stop Operator, Adult/Dislocated Worker Program Operator
and Youth Program Operator
The Chief Elected Officials Board and Local Workforce Development Board of Kansas Local Area III are issuing a request for proposals (RFP) to provide One-Stop Operator, Adult/Dislocated Worker Program Operator and Youth Operator services under Title I of the Workforce Innovation and Opportunity Act for the Program Year beginning July 1, 2019. The boards are seeking providers to provide services in Johnson, Leavenworth, and Wyandotte counties in Kansas.
RFP packages are available beginning November 16, 2018 on Workforce Partnership’s website at: http://www.workforcepartnership.com/public-notices/. To request an RFP package including all specifications, contact Workforce Partnership by email at WIB@workforcepartnership.com or by telephone at (913) 577-5946; or write to Workforce Partnership, 8535 Bluejacket Rd., Lenexa, KS 66214.
A pre-bid conference will be held at 9:00 a.m. on November 30, 2018 in the Breidenthal Board Room of the Kansas City Kansas Chamber of Commerce, 727 Minnesota Ave., Kansas City, KS. A conference call option will be available for persons unable to attend the conference in person. Participation in the conference, either in person or by conference call, is required for any organization desiring to submit a proposal. Attendees are encouraged to submit questions in writing in advance of the conference to the above email address.
All proposals must be received by 5:00 p.m., December 14, 2018 (please consult the RFP for submission details). The board welcomes all interested organizations to submit proposals.
Click below for a copy of the RFP Document.
RFP QUESTIONS AND ANSWERS
The following clarifications were either requested of potential bidders or necessary due to typos in the original RFP document:
- Clarification of Mailing Address for Hard Copy Submission of Proposal
Bidders should either mail or hand deliver their original, hard copy proposal to:
8535 Bluejacket Rd.
Lenexa, KS 66214
Attn: Executive Director
2. Clarification of Deadline for Submission of Proposal
Bidders must email complete proposal in PDF form no later than 5:00 p.m. on Friday, December 14, 2018.
Bidders must also mail or hand deliver an original, hard copy proposal by Friday, December 14, 2018. Hand delivered originals must be received at the above address no later than 5:00 p.m. on Friday, December 14, 2018. Mailed submissions must be post marked no later than Friday, December 14, 2018.
3. Extension of Time to Submit Questions and Requests for Clarification
Workforce Partnership has granted an extension of time for bidders to submit any questions or requests for clarification about the RFP until Friday, December 7, 2018 at 5:00 p.m. Workforce Partnership will provide official answers to any such additional questions within two business days of receipt and such answers will be posted on this website page for the benefit of all potential bidders.
4. With regards to the area’s comprehensive workforce centers, do you have one in each county you serve?
Yes. We have one comprehensive workforce center in each county as well as a “Youth Annex” that is currently in operation, but will be closed and combined with the Wyandotte County comprehensive workforce center early in 2019. We also have staff members who visit two local colleges (Johnson County Community College & Kansas City Kansas Community College) one – two days per week to provide information and resources on our services. Likewise, we have a staff member visit the Kansas City Logistics Park in Edgerton, Kansas two days per week as an outreach to employers in the area and a few job seekers interested in CDL programs. These locations do not qualify as workforce centers or affiliated sites.
5. Is attendance at the pre-bid conference mandatory for prospective bidders?
Yes. Unless there are extreme extenuating circumstances, bidders are expected to attend.
6. Is there a deadline to submit questions regarding the RFP?
There is a deadline listed in the posted RFP of November 23, 2018, but Workforce Partnership has extended this deadline until December 7, 2018 at 5:00 p.m. Any questions received as well as their answers will be shared with all bidders and posted publicly on this website. See #2 above.
7. With respect to the proposal budget, what is Workforce Partnership’s definition of “Overhead?”
Overhead would include the contractor’s administrative/corporate expenses, back-office personnel/HR support and corporate management costs.
8. What are the performance incentives?
In the past there have been financial performance incentives negotiated in the contracts and Workforce Partnership are prepared to continue that practice going forward.
As of December 5, 2018, Workforce Partnership has received the following questions regarding the above-referenced RFP. Workforce Partnership’s official answers are shown below each question.
- Can you please provide the current staffing structure, including position titles and salaries, by program and location?
Current staffing levels (by location and by programs) are shown in the table on page 7 of the RFP. Salary information for incumbent staff is confidential. Bidders may estimate the staffing levels they would require to service our programs using the PY17-18 service levels shown on page 6 of the RFP.
2. What are the current active and follow-up caseloads by program and location?
PY17-18 enrollment and walk-in service numbers for each WIOA program are shown on page 6 of the RFP. In addition to those enrollments, for PY17-18 Workforce Partnership enrolled individuals in the following programs at the numbers shown below:
Dislocated Worker 145
KHPOP 183 Kansas Health Profession Opportunity Project
Current enrollment levels for PY18-19 as of September 30, 2018:
Dislocated Worker 70
KHPOP 144 Kansas Health Profession Opportunity Project
Currently, average caseloads vary depending on the program (some programs may require case managers to provide more intensive services). Adult/DW active caseloads range between 40-80 and follow-up caseloads range between 35-125. Youth active caseloads range between 20-80 and follow-up caseloads range between 30-45. Bidders may estimate their own staffing needs and respective caseloads based on these enrollment numbers and the internal capacity of their staff.
3. Do you currently have any funding for translation services? If so, can you please provide by program and location?
Workforce Partnership does not have a separate funding resource for translation services. If this service is needed, it is funded through WIOA or possibly other grants if appropriate.
4. How many OJT, ITA, Work Experience, and supportive services enrollments do you have by program and location?
For PY17-18, Workforce Partnership served 1,349 job seekers in some form of work-based learning and/or supportive services. For PY18-19, as of September 30, 2018, Workforce Partnership has served 934 job seekers in some form of work based learning and/or supportive services. The totals are broken down below:
RA 29 Registered Apprenticeship
OJT 57 On-the-Job Training
WE 233 Work Experiences
ITA 579 Classroom Training
WIF 44 Workforce Innovation Fund
Supportive Services 407
Current enrollment levels for PY18-19 as of September 30, 2018:
RA 29 Registered Apprenticeship
OJT 35 On-the-Job Training
WE 131 Work Experiences
ITA 394 Classroom Training
WIF 27 Workforce Innovation Fund
Supportive Services 318
5. What are your current local travel expenses by program and location?
As our three-county local area covers a relatively small geography, contractor staff travel expenses are minimal. Currently, there are approximately three individuals on the contractor’s staff who regularly travel across all three counties to serve clients.
6. What assessments do you currently offer for each program?
Workforce Partnership offers the Work Keys assessment for the Adult and Dislocated Worker programs. Work Keys is paid for by the Kansas Department of Commerce. We also utilize the TABE assessment in our Youth Program, which is paid for by the youth contractor. Workforce Partnership also uses the IBM Kenexa Talent Suite assessments for industry specific assessments, which are paid for by the Adult/Dislocated Worker program contractor. We also utilize the free O*Net assessments to identify career interests of customers.
- On page 16 of the RFP, applicants are instructed to prepare a response for each role in the workforce system (One-Stop Operator, Adult/Dislocated Worker, and Youth Programs). Since we are allowed to submit responses for up to three programs, are we to submit three separate individual proposals, per response?
Workforce Partnership will be awarding three separate contracts: a One-Stop Operator contract, an Adult/Dislocated Worker Program contract, and a Youth Program contract. Bidders should submit one application for each contract they wish to bid on.
- How many carry forward obligations will there be starting in July?
Workforce Partnership is unable to estimate at this time the amount of outstanding obligations from PY18-19 that will carry forward to PY19-20.